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Set Up Remote Access to Your Desktop: A Step-by-Step Tutorial

As a business or individual, you may have multiple devices deployed in different locations – some easily and economically reachable and others far from you. Supposing you’re such a person, you understand why having all the devices function correctly matters. But having them function nicely is often challenging, especially if they are of different types and operating systems. And that’s why remote access connection came to be!

Technically, remote access allows IT administrators to control their devices without necessarily having the computers in front of them. So, you can install or uninstall programs, update applications, troubleshoot issues, etc., regardless of the location of your computer. Simply put, you mustn’t only log in to your systems when you see them.

Now, if you want remote access to your desktop and don’t know how here is a step-by-step tutorial!

How Remote Access Works

How Remote Access Works

Remote access works in an easy yet effective way. A general example of remote access is connecting your office computer to your home laptop so you can print documents, run applications, access files, etc., on the computer while at home. However, the hosting device mustn’t be a computer but a virtual server, as often used in many businesses.

The role of the hosting PC in remote access to desktop setup is usually to power the operating system and software and display all the processes in the computer from wherever you are. You can typically see keyboard inputs, mouse functionality, and everything else since information is sent to the host machine.

When you have large files or extensive tasks that require many graphics, you can add remote desktop software to ensure a responsive and smooth performance.

Benefits of Remote Access to Desktop

Here are some of the convincing reasons to have remote access to your desktop:

1. Remote Access Streamlines Device Management

Many people think device management is about troubleshooting technical issues, but there’s more than that! For instance, it involves ascertaining which software versions are installed, which computers are policy compliant, etc.

This is a lot of work if multiple devices are distributed everywhere, but it is simple if you have enabled remote access. You just have to edit permissions, adjust settings, and do whatever you want from anywhere.

2. Remote Access Enhances Accessibility

The primary reason for setting up remote access is unlimited access to your desktops. So, you can fix errors, share files, etc., conveniently from anywhere, anytime, without the desktop concerned in front of you.

3. Remote Access Promotes Security

Security is a significant aspect when it comes to accessing your business data. Most remote access capabilities encrypt data efficiently to keep your business data safe. Additionally, remote access providers have a dedicated team to manage servers and ensure security measures are always intact.

4. Remote Access Saves You Money

Imagine having to visit every office for basic computer processes! That would mean more costs to travel to and fro, and that’s a considerable expense for your business. However, all that is negated when you set up remote access.

Ideally, neither you nor your technicians will have to travel to fix devices, adjust settings, or share a file because these processes can be done remotely. This saves your time and, therefore, productivity and money.

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How to Set Up Remote Access to Your Desktop

How to Set Up Remote Access

We’ll look at setting up remote access in the Windows operating system since it has the largest market share, according to Statista.

Step 1: Click the Windows icon and select settings

The first step is accessing the settings in the Windows logo, often at the bottom left of your computer screen.

Step 2: Subsequently, select the systems button

Step 3: Select Remote desktop

Once you access the system page, select the remote desktop setting and enable it by clicking the slider button. Plus, confirm that you want to enable it by pressing the confirm screen prompt that will appear. If you want, you can adjust the firewall settings before setting up your desktop remotely.

Step 4: Select your Ideal Users

After a successful connection, it’s time to add your preferred users or PCs. So, click on the “select users” button on the remote settings page, and you can access it if you are the admin on the remote computer.

Typically, select users by adding their accounts and usernames. Also, be sure of the name of the computer you want to access to have it available when logging in.

How to Connect to a Remote Computer

If you have finished setting up remote access, now connect the remote desktop in these basic steps:

Step 1: Prepare Viewing Environment

So, open the program you intend to use for remote connection – your ideal program depends on remote needs and devices, i.e., whether you connect single or multiple devices. For some desktops, you can adjust configurations to use a browser.

Step 2: Start Remote Connection

There’s often a remote desktop connection app in the Windows Accessories folder, which you should open. Subsequently, key in the IP address or name of the desktop (s) you want to connect with. Feed in the username and password when prompted and click connect.

Step 3: Test and Run:

Test and Run

Following the above steps, your devices should be connected remotely, and you can try basic operations to confirm!

Conclusion

Congratulations on successfully setting up remote access to your desktop! You’ve now unlocked a world of convenience, whether working from home or providing tech support to a friend. Remember, it’s not just about access – balancing security and flexibility.

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